Born Analog: A University Library Joins the Digital Age through a Public/Private Partnership

Abstract

The University of Wisconsin-Stevens Point (UWSP) Libraries had published theses much the same way for decades. Largely analog, the workflow required paper copies, face-to-face transactions, out-of-state shipping, and inconvenient payment options. The process was outdated and inefficient, squandering precious staff time. A series of events — including a new doctoral program, a staff retirement, a rejuvenated institutional repository, and, ultimately, the pandemic — forced the libraries to evaluate thesis and dissertation publishing. In summer 2020, UWSP Libraries hesitantly partnered with ProQuest ETD Administrator. Initially, submissions to ProQuest ETD Administrator were optional. However, the libraries discovered that ProQuest ETD Administrator could streamline publishing for both staff and students with faster turnaround. Within months, the libraries converted fully to digital submissions via ProQuest ETD, eschewing paper copies altogether. This presentation will explain the reasons behind relying on commercial software for thesis and dissertation administration. Panelists will discuss creating a ProQuest ETD Administrator account and how the service has integrated payments, binding, shipping, signature sheets, and open access into the submission process. Library staff also will reveal the benefits — along with the occasional hiccup — of collaborating with a private company for an important responsibility.